This webpage will serve as a resource for employees to help maintain a healthy, safe, and productive work environment during the coronavirus pandemic.  The information on this webpage is a work in progress and will continue to be amended, updated, and added to over the coming days and weeks. We encourage you to bookmark this page and check back regularly for the latest information.

As we return to work and begin this “new normal” in our workplace, we understand that many employees are concerned about safety. We want every employee to be assured that we are taking your concerns and the well-being of our employees seriously.

Frequently Asked Questions

What steps has the University taken to keep the employees safe? (8/21/21)

The health and well-being of our employees and our campus community is our top priority. We are taking every precaution to ensure our workplace is safe. We are following federal health and safety guidelines as well as guidance from our state and local governments. Some steps that we have taken to ensure a safe workplace include:

> CLEANING/DISINFECTING: Common areas and frequently touched surfaces are being cleaned daily. Employees will be provided with sanitizing wipes for their workspace and departments, and may also bring their own from home.

> FACE MASKS: Face masks or face coverings must be worn by all unvaccinated employees when inside campus buildings. If you are working alone in your office, you can remove your mask. Please refer to FAQ: "Do I have to wear a face mask at work?"

> HAND SANITIZING: Hand sanitizing stations are provided throughout the buildings.

> HVAC: We will be increasing the number of preventative maintenance services and upgrading the filters used.

> MONITORING TRAVEL: Please advise your manager or HR representative if you are traveling outside of your normal routine. Members of the campus community will also be required to enter travel to a COVID-19 hot spot within the past 14 days into the CampusClear app.

> OFFICE SPACE: Office spaces should be limited to one person. There should be no shared office spaces unless there are plexiglass dividers in place and social distancing can be maintained.

> PLEXIGLASS: Plexiglass dividers have been installed in various areas around the campus.

> SIGNAGE: Signage, posters, and floor decals have been placed throughout the buildings encouraging social distancing, hand sanitizing, and the wearing of face coverings.

> MEETINGS: We are strongly encouraging employees to utilize virtual meetings and phone conferences. If an in-person meeting is necessary, participants must schedule it in advance and should also provide a virtual option (e.g., MS Teams or Zoom). If an unvaccinated individual must attend an in-person meeting, they must wear a face covering and maintain a distance of at least 6 feet from others.

> WORKSPACE LAYOUTS: Where possible, workspace layouts and seating arrangements have been revised to allow for social distancing.

Do I have to wear a face mask at work? (7/26/21)

Effective July 26, 2021, employees and students who are fully vaccinated against COVID-19 are no longer required to wear a face mask inside campus buildings.

To protect themselves and others, individuals who are not fully vaccinated must continue to wear face masks inside campus buildings, except when alone inside their walled office or when eating or drinking in a manner that maintains at least six feet of social distancing. All unvaccinated persons should also practice social distancing and other precautions in accordance with guidance from the Centers for Disease Control and Prevention (CDC).

Many of us will choose to continue to wear face masks in various settings even if we have been fully vaccinated. Wearing or not wearing a mask is not an indication of vaccination status. In no event should anyone be ostracized or criticized if they choose to wear a face mask even when not required to do so.

Employees are asked to provide their own face masks or coverings. Replacement face masks are available in the Welcome Center in Seay, departmental offices, and classrooms if you lose or forget your mask or if it breaks during the workday. It is recommended that you bring an additional mask to work as a back-up. If you have a medical condition that restricts you from wearing one, please speak with your Human Resources representative.

Types and Intended Use of Face Coverings/Masks

Will we have in-person meetings? (8/21/21)

Meetings are strongly encouraged to be held in a virtual format so employees can participate from their personal workspace. If an in-person meeting is necessary, participants must schedule it in advance and should also provide a virtual option (e.g., MS Teams or Zoom). If an unvaccinated individual must attend an in-person meeting, they must wear a face covering and maintain a distance of at least 6 feet from others.

You are strongly encouraged to communicate with your colleagues and supervisors as needed by email, telephone, text, or other available technology rather than face-to-face. You can also use a range of available collaboration tools (e.g., Microsoft Teams, Zoom, WebEx, telephone, etc.). Convening in groups increases the risk of viral transmission.

Meetings with students, employees or visitors should be scheduled in advance, by appointment only.

What can I do as an employee to help keep our campus safe? (8/21/21)

> EMPLOYEES MUST MONITOR THEMSELVES on a daily basis and report symptoms of COVID-19 with the CampusClear app. Download the app from the App Store or Google Play.

> STAY HOME OR GO HOME if you are sick, and be sure to let your supervisor know.

> Maintain SOCIAL DISTANCING practices in the workplace, staying at least 6 feet apart. Keeping space between you and others is one of the best tools we have to avoid being exposed to the COVID-19 virus and slowing its spread. Since people can spread the virus before they know they are sick, it is important to stay away from others when possible, even if you have no symptoms. Social distancing is important for everyone, especially to help protect people who are at higher risk of getting very sick. Employees should follow these social distancing practices: stay at least 6 feet (about 2 arms’ length) from other people; do not gather in groups; stay out of crowded places and avoid mass gatherings.

> Follow cleaning product instructions when CLEANING YOUR WORK AREAS. Employees will be provided with sanitizing wipes for their workspace and departments, and may also bring their own from home. While custodial crews will continue to clean classrooms, offices and work spaces based on CDC guidelines, additional care should be taken to wipe down commonly used surfaces. Before starting work and before you leave any room in which you have been working, you must wipe down all work areas with EPA-registered 60% alcohol solution. This includes any shared-space location or equipment (e.g., copiers, printers, computers, A/V and other electrical equipment, desks and tables, podiums, light switches, door knobs, etc.).

> WASH YOUR HANDS frequently or use HAND SANITIZER. There are hand sanitizing stations throughout the buildings and you can also bring your own from home. Wash your hands often with soap and water for at least 20 seconds especially after you have been in a public place, or after blowing your nose, coughing, sneezing, or touching your face. If soap and water are not readily available, use a hand sanitizer that contains at least 60% alcohol. Cover all surfaces of your hands with the sanitizer and rub them together until they feel dry. Avoid touching your eyes, nose, and mouth, and wash your hands after touching your face. According to the CDC, gloves are not necessary for general use and do not replace good hand hygiene. Washing your hands often is considered the best practice for common everyday tasks.

> COVER YOUR NOSE AND MOUTH when sneezing or coughing. Remember to always cover your mouth and nose with a tissue when you cough or sneeze or use the inside of your elbow. Then throw used tissues in the trash. Immediately wash your hands with soap and water for at least 20 seconds. If soap and water are not readily available, clean your hands with a hand sanitizer that contains at least 60% alcohol.

> AVOID touching your face.

> Wear a FACE MASK OR CLOTH FACE COVERING. Face masks or face coverings must be worn by unvaccinated employees when inside campus buildings. If you are working alone in your office, you can remove your mask. Employees are asked to provide their own face masks or coverings. It is recommended that you bring an additional mask to work as a back-up. Replacement face masks are available at the Welcome Center in Seay, departmental offices, and classrooms if you lose or forget your mask or if it breaks during the workday.

> REPLACE HANDSHAKES with head nods and waves.

> AVOID using other employees’ phones, desks, offices or other work tools and equipment. Departments will eliminate whenever possible shared items such as magazines, brochures, books, paperwork, laptops, keyboards, pens, markers, writing pads, etc. Departments will discontinue use of communal coffee makers, carafes, unwrapped and shared food items, drinkware, utensils, and like items from spaces. Use of single-serve coffee makers, pre-packaged and disposable or reusable personal utensils, plates and cups are encouraged.

> Employees are strongly encouraged to utilize VIRTUAL MEETINGS AND PHONE CONFERENCES. If an in-person meeting is necessary, participants must schedule it in advance and should also provide a virtual option (e.g., MS Teams or Zoom). If an unvaccinated individual must attend an in-person meeting, they must wear a face covering and maintain a distance of at least 6 feet from others.

> The use of RESTROOMS should be limited based on the restroom’s size to ensure at least 6 feet distance between individuals. Wash your hands thoroughly afterward to reduce the potential transmission of the virus.

> No more than one person may enter an ELEVATOR at a time. If you are using the elevator, avoid touching the elevator buttons with your exposed hand/fingers, if possible. Wash your hands or use hand sanitizer with at least 60% alcohol upon departing the elevator.

> BEFORE AND AFTER EATING, you should wash your hands thoroughly to reduce the potential transmission of the virus. If dining on campus, you should wear your mask or face covering until you are ready to eat and then replace it afterward. Individuals should not sit facing one another. Employees are encouraged to take food back to their office area or eat outside, if this is reasonable for your situation. If you are eating in your work environment (break room, office, etc.), maintain 6 feet distance between you and others. Only remove your mask or face covering in order to eat, then put it back on. Departments should remove or rearrange chairs and tables or add visual cue marks in employee break rooms to support social distancing practices between employees. Wipe all surfaces, including table, refrigerator handle, etc. after using in common areas.

> If you must take PUBLIC TRANSPORTATION, wear a mask before entering the bus or train and avoid touching surfaces with your hands. Upon disembarking, wash your hands or use hand sanitizer with at least 60% alcohol as soon as possible and before removing your mask.

> Please follow protocol regarding TRAVEL. Please refer to the FAQ "What about traveling?"

> BE KIND. Understand that this is a stressful time for everyone, and an extra bit of kindness can go a long way.

> Talk to your MANAGER OR HUMAN RESOURCES if you have concerns specific to your circumstances, such as a health condition that places you at higher risk for complications from COVID-19.

What about traveling? (5/20/21)

Employees should follow the protocol below regarding travel:

DOMESTIC TRAVEL (based on CDC Guidelines)

Domestic Travel for Those Who are Fully Vaccinated (fully vaccinated=2 weeks after last dose):
After you travel
  • Self-monitor for COVID-19 symptoms; isolate and get tested if you develop symptoms.
  • You do NOT need to get tested or self-quarantine if you are fully vaccinated or have recovered from COVID-19 in the past 3 months.
Domestic Travel for Those Who are Unvaccinated:
If you are not fully vaccinated and must travel, take the following steps to protect yourself and others from COVID-19:
After you travel
  • Get tested with a viral test 3-5 days after travel AND stay home and self-quarantine for a full 7 days after travel. Please forward your test results to HR.
  • Even if you test negative, stay home and self-quarantine for the full 7 days.
  • If your test is positive, isolate yourself to protect others from getting infected. Please refer to FAQ "What if I test positive for COVID-19?"
  • If you don’t get tested, stay home and self-quarantine for 10 days after travel.
  • Avoid being around people who are at increased risk for severe illness for 14 days, whether you get tested or not.
  • Self-monitor for COVID-19 symptoms; isolate and get tested if you develop symptoms.
INTERNATIONAL TRAVEL (based on CDC Guidelines)

International Travel for Those Who are Fully Vaccinated (fully vaccinated=2 weeks after last dose):
Before you arrive in the United States:
  • All air passengers coming to the United States, including U.S. citizens and fully vaccinated people, are required to have a negative COVID-19 test result no more than 3 days before travel or documentation of recovery from COVID-19 in the past 3 months before they board a flight to the United States.
After you travel:
  • Get tested with a viral test 3-5 days after travel. Please forward your test results to HR.
  • Self-monitor for COVID-19 symptoms; isolate and get tested if you develop symptoms.
International Travel for Those Who are Unvaccinated:
Before you arrive in the United States:
  • All air passengers coming to the United States, including U.S. citizens and fully vaccinated people, are required to have a negative COVID-19 viral test result no more than 3 days before travel or documentation of recovery from COVID-19 in the past 3 months before they board a flight to the United States.
After you travel:
  • Get tested with a viral test 3-5 days after travel AND stay home and self-quarantine for a full 7 days after travel. Please forward your test results to HR.
  • Even if you test negative, stay home and self-quarantine for the full 7 days.
  • If your test is positive, isolate yourself to protect others from getting infected. Please refer to FAQ "What if I test positive for COVID-19?"
  • If you don’t get tested, stay home and self-quarantine for 10 days after travel.
  • Avoid being around people who are at increased risk for severe illness for 14 days, whether you get tested or not.
  • Self-monitor for COVID-19 symptoms; isolate and get tested if you develop symptoms.

Will the dining hall and Starbucks be open? (8/21/21)

The dining hall and Starbucks will be open for Fall 2021.

Is the campus open to visitors or the general public? (8/21/21)

All visitors to campus must have an appointment and must report to the Welcome Center in the Seay Building to fill out a COVID-19 Screening Questionnaire form. The general public will be allowed on the campus grounds (outside) but will not be allowed to enter campus buildings unless they have made an appointment with a campus community member. Unvaccinated visitors must wear a face mask when inside campus buildings.

What is the protocol for volunteers on campus? (8/21/21)

Volunteers should report their health status every time they are on campus. This must be done through the Campus Clear app or on the COVID-19 Screening Questionnaire paper form which is available here . The form is also available in the Welcome Center located in the Seay Building.

What if I was in close contact with someone who tested positive for COVID-19? (8/21/21)

Close contact means you have been within 6 feet for a cumulative total of 15 minutes or more over a 24-hour period with someone who has tested positive for COVID-19.

Per CDC guidelines for vaccinated individuals, if you’ve been in close contact with someone who has COVID-19, you should get tested 3-5 days after your exposure, even if you don’t have symptoms. You should also wear a mask indoors in public for 14 days following exposure or until your test result is negative.

Unvaccinated individuals should quarantine for 14 days and consult with their physician regarding COVID-19 testing. Unvaccinated individuals must provide a note to HR from their doctor clearing them to return to campus after their quarantine period.

What do I do if I feel sick?

Employees who feel ill should notify their manager and not report to work. If you are already at work and begin feeling sick, you should notify your manager and go home immediately. You should contact your physician, who will advise you if you need to be tested for COVID-19. If you are exhibiting any symptoms of COVID-19, you should self-quarantine and work from home if you are able, or enter a sick day in ADP if you are too ill to work. Employees who are exhibiting any symptoms of COVID-19 must submit to HR a return to work note from their physician before returning to campus.

What if I test positive for COVID-19?

Any employee testing positive for COVID-19 will be directed to self-isolate at home and not to return to campus until cleared to do so by their physician. Please contact your manager to inform them that you will not be returning to work and that you have tested positive for COVID-19. The manager should report the case to their HR representative. Employees must submit to HR a return to work note from their physician before returning to campus.

How will positive cases of COVID-19 be handled in the workplace?

Despite all precautionary measures, there is always a risk of workplace exposure to communicable diseases. Should an employee contract COVID-19 and expose others in our workplace, we will inform those employees of the possible exposure. Employees who have been potentially exposed (exposure means contact of less than 6 feet for a cumulative total of 15 minutes or more over a 24-hour period) will be sent home and asked to self-quarantine and work from home if they feel well enough to do so. They should consult with their physician and provide a note to HR from their doctor clearing them to return to work. A thorough cleaning of the workspace used by the infected individual will be conducted after the area has been closed off for at least 24 hours.

Information for managers (8/21/21)

Q: An employee in my department is nervous about returning to work. What should I do?
A: Employees should be reassured that the University has taken the necessary precautions to help keep our workplace safe. Refer to the FAQ: "What steps has the University taken to keep the employees safe?"

Q: An employee in my department thinks they may have been exposed to COVID-19. What should I do?
A: Refer to the FAQ “What if I was in close contact with someone who tested positive for COVID-19?” Close contact means closer than 6 feet for a cumulative total of 15 minutes or more over a 24-hour period with someone who has tested positive for COVID-19.

Q: An employee in my department started to feel ill during the work day. What should I do?
A: You should advise the employee to go home immediately, and the employee should contact their physician. They should self-quarantine and work from home if they are able, or enter a sick day in ADP if they are too ill to work. They should stay home until cleared by their physician to return to work. Employees who are exhibiting symptoms of COVID-19 must submit to HR a return to work note from their physician before returning to campus. Refer to the FAQ: "What do I do if I feel sick?"

Q: An employee in my department tested positive for COVID-19. What should I do?
A: The employee should not report to work and should be directed to self-isolate. Managers should report the case to their Human Resources representative. Refer to FAQs: "What if I test positive for COVID-19?" and "How will positive cases of COVID-19 be handled in the workplace?"

Who should I contact if I have questions?

Employees should feel free to speak with their manager or their HR representative if they have any questions.

Employee’s Pledge to Commit to Safe Behaviors:
(one-time completion required)

As a member of the Centenary University community, I commit to engaging in safe behaviors to prevent the spread of COVID-19.  These behaviors include but are not limited to:

  • social distancing of at least 6 feet apart
  • wearing face masks or cloth face coverings which cover the nose and mouth when in the presence of others (required for unvaccinated individuals)
  • frequent handwashing and hand sanitizing
  • disinfecting surfaces that I may come in contact with
  • engaging in coughing/sneezing hygiene and etiquette
  • monitoring myself on a daily basis for symptoms of COVID-19
  • reporting symptoms of COVID-19 to the appropriate campus personnel if I am exhibiting them
  • removing myself from the campus community or quarantining myself if I am exhibiting symptoms or have tested positive for COVID-19
  • not discriminating against or stigmatizing individuals or groups of people associated with COVID-19 such as individuals who have been released from COVID-19 quarantine, those who have tested positive for the virus, those who have recovered from the virus, or due to vaccination status.

Centenary University’s protocols for responding to the COVID-19 pandemic are based on ensuring the safety of our students, employees, healthcare providers, and the public we interact with.  Centenary’s plans are aligned and consistent with local orders and ordinances, as well as the State of New Jersey. Centenary’s plans will also follow recommendations from the federal government, Centers for Disease Control and Prevention, NJ Department of Public Health, and Centenary Health Services.  As our knowledge and understanding of the COVID-19 virus continues to evolve, our procedures and plans will be updated as appropriate as more information becomes available.


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